2015 Information for Grant Applicants

INTRODUCTION

SurreyCares prides itself on responding to needs through its Annual Grants Program and providing financial assistance to initiatives that directly affect the vitality of our community. SurreyCares has a long history of supporting a broad range of areas that shape the City we live in; some of which include Arts and Culture, Heritage, Youth, Education, Literacy, and Family Services. Since its inception, SurreyCares has disbursed over one million dollars to registered charities providing services within the City of Surrey.

ELIGIBILITY CRITERIA

  • Maximum requests for funding are not to exceed $5,000. SurreyCares’ ability to grant out funds is dependent on the level of our endowment funds. As our funds continue to grow, we anticipate these levels to increase and will revise this figure accordingly.
  • Not-for-profit organizations recognized by Canada Revenue Agency (CRA) as registered charities
  • Funding from other viable sources has been sought and/or obtained
  • Services/projects/events that will:
    • Benefit Surrey residents
    • Draw upon and enhance community capacity
    • Involve the community in development and execution
    • Have real potential for sustainability

Additional Eligibility Criteria:

  • A good track record within the community
  • Financial stability
  • Good likelihood project can be delivered successfully
  • Offers good value for monies expended

APPLICATIONS THAT WILL NOT BE FUNDED

  • Applications for projects/programs that will NOT go forward if the grant is NOT awarded
  • Applications for the provision of services that will NOT benefit Surrey residents
  • Services that are already well supported by national or local charities, or by government funding, or that duplicate existing projects
  • Funds to cover deficits or sabbatical leaves
  • Funds to cover wages and/or salaries
  • Activities of religious organizations that serve primarily their membership and/or their direct religious purpose
  • Applications that fund operations
  • Capital expenditures not related to a project
  • Applications that are not accompanied by a service/project/event specific budget
  • Applications that have not been signed
  • Applications that do not include attachments requested

GRANT CATEGORIES & PRIORITIES

Many not-for-profit organizations set up their own Agency-Advised Donor Funds so that they can receive funds annually in perpetuity from the interest earned on their fund which ensures their own sustainability. Please contact our office for more information.

  1. Youth Initiatives
    The Coast Capital, Surrey YMCA, Surrey Youth and CIBC Wood Gundy Field of Interest Funds were established by donors who have indicated youth as an area of community need, but leave the decision-making up to SurreyCares based on donor criteria. SurreyCares’ Youth Empowering Surrey (YES) Team is responsible for evaluating and making recommendations to the Grants Committee on all youth specific applications.
  2. Special Needs
    The Surrey Rehabilitation Society (SRS) established a Donor Advised Fund to support non-profit agencies that assist individuals with special needs integrate into the workforce.
  3. General Community
    The Surrey Community Fund, Surrey Metro Fund and the Surrey Foundation Directors’ & Friends’ General Funds were set up to provide the greatest impact on community needs. This type of fund allows SurreyCares the discretion to direct funds to the most critical needs in the City. Currently these include:  Arts & Culture, Education & Literacy, Heritage, Successful Integration of Immigrants into Surrey Society, the Environment, and Seniors.

TIMELINE

MARCH – Release notice of Spring Grant Cycle

APRIL 30 NOON – Grant Application submission deadline (in our office by noon – late applications will NOT be accepted; no exceptions). Staff may phone or meet with you to go over further details of your project.

MAY – Youth Empowering Surrey (YES) Team and Grant Committee meet to evaluate and make recommendations to the Board of Directors

JUNE – Approval by Board of Directors and decisions rendered to applicants, along with any terms and conditions of approved grants

AUGUST – Cheques issued to successful applicants

NOVEMBER 19, 4 pm – Grant Awards & Recognition Ceremony at the Surrey Arts Centre, 13750 88th Avenue, Surrey (grant recipients expected to attend and present your project; all applicants welcome)

HOW TO APPLY

All submitted materials become the property of SurreyCares.

  1. Click link to open the online Grant Application form (you can find a PDF copy of the questions here, if you want to read them through and think about your answers before beginning your online application)
  2. Complete Application online, with attention to information about grant eligibility criteria, categories, and application tips (below)
  3. Submit your completed, along with the signed authorization/signature page and all required attachments (listed on the first page of the online application), by NOON, APRIL 30th (no late submissions will be accepted; no exceptions).

Online Application Information:

Please be prepared to complete it in one sitting. The online form now has a save-for-later feature, but it is still in testing (beta) mode, and we can’t promise there won’t be glitches, even though it’s working really well in our tests. If you want to prepare all your answers in advance, you can download a PDF copy of the questions we ask here, but please only complete your application using the online form. (For those who have mailed us your applications in the past, we’re no longer accepting them that way.)

Complete the online application form so that it is received in our office by NOON, APRIL 30th, using the online form provided at this link: http://www.surreycares.org/2015-grant-application/

Please include your SIGNED Signature Page and all supporting documents, preferably uploaded with your online application. Applications missing the signatures and required supporting documents after NOON on April 30th WILL NOT RECEIVE CONSIDERATION.

TIPS FOR COMPLETING A SUCCESSFUL APPLICATION

  • Show how your program helps the development of community assets
  • Clearly state goals, purpose for funding, an implementation strategy, and any planned measurements for success
  • Provide evidence of collaboration with other groups and agencies in the field
  • Does not duplicate other existing services
  • Builds on individual and community strengths
  • Demonstrates a commitment to the project through a contribution of human and/or financial resources
  • Provide realistic plans for longer-term funding for projects that will be ongoing after the grant’s end
  • Demonstrate how the target population will participate in the development and implementation of the project
  • Submit a budget ONLY for the services/project/event being applied for

EXPECTATIONS FOR SUCCESSFUL GRANTS

  • Activities will reflect those described in the approved application form. Any deviation is subject to prior approval
  • Proper fiscal management
  • Acknowledgement of the support received from SurreyCares (SurreyCares logo and other resources to be provided to all grant recipients)
  • Grant recipients will be expected to submit a Final Report to SurreyCares by November 30th (Please note that if the project is not completed by this date that an Interim Report will be expected at this time, and the final to follow once the project has been completed.)
  • Grant recipients will participate in our Annual Grant Awards & Recognition Ceremony in November

Foundation staff and/or volunteers appreciate the opportunity to make site visits, and in some cases, may ask to highlight your project for use in our communications and publications.

______________________

For more information, please contact our office at info@surreycares.org or by phone at (604) 591-2699.

Please note that our office hours are Monday, 9 am to 3 pm, and Thursday, 9 am to 3 pm.

2014 SurreyCares Grant Awards and Recognition Ceremony

You’re Invited!

Come and join us as we share some of the heartwarming stories of how our grants have helped non-profits in Surrey make a difference for people living in our community. 

DATE:  Thursday, November 20, 2014

TIME:   4 to 7:00 pm (including time for networking)

LOCATION:  Surrey Arts Centre

ADDRESS:  13750 88th Avenue, Surrey

RSVP:  Please fill out this registration form

Light refreshments will be served. We suggest you try to arrive by 3:45 pm so you can get settled ahead of time as we will be starting at 4 pm sharp. 

Questions? Please contact Karen Roberts at info@surreycares.org or (604) 591-2699 (office hours Monday and Thursday only)

SurreyCares’ Vital Signs 2014

Surrey's Vital Signs 2014 Report
Click image to view Vital Signs Report online

 

Download full SurreyCares Vital Signs 2014 Report (19 MB PDF)

Download SurreyCares Vital Signs 2014 Sources (1 MB PDF)

TIP FOR DESKTOP USERS: Left-click the link to open the file in your online viewer; right-click the link and then select “Download linked file” to download the file to your computer.

TIP FOR MOBILE USERS: Click on the image or link to open the document in your smartphone browser, then use your usual smartphone’s method for saving the PDF to your device.

(e.g. iPhone users, tap the top of the document to open the “Save-As” menu, then choose which app — such as iBooks — you’d like to use to store the PDF for offline viewing.)

New Website on the Way!

We’re working hard on a powerful new website that not only provides you with information about SurreyCares, but, much better, includes a crowd-sourced fundraising tool so you can support the Surrey cause you care about! We’re baking in a few other new “Community Connection” tools, too. We’re pretty excited about it, and plan to launch it later this fall…as soon as our volunteers can finish putting it all together! (If you have skills that might help us get it done sooner, and want to help, let us know!)

If you would like to join our mailing list (we only send out messages very occasionally, about once a month or so), please sign up with the form on the right, or on this page, here:

And last but not least, here’s a sneak peek at the draft design of our new site…

 

sneek peek at new SurreyCares website design

 

Darts Hill Garden Park: From a Seed to a Legacy

Darts Hill Garden Memorial to Francisca Darts
PHOTO: Clive Roberts

SurreyCares, together with the City of Surrey, Darts Hill Garden Park Conservancy Trust Society, and UBC Botanical Gardens, was pleased to honour the life and work of Francisca Darts, who passed away on December 26, 2012.

At a Celebration of Life event held on May 4th in the meadow that was once Francisca’s front lawn, Mayor Dianne Watts, Manager of Parks Owen Croy, gardeners and horticulturists from around the Lower Mainland, SurreyCares volunteers, friends, and family all gathered to remember Francisca and to enjoy the beautiful gardens she and her husband, Edwin, created out of a giant field of freshly-logged stumps. Over sixty years of passionate activity, starting with blowing up stumps and planting seedlings, transformed the raw land into an colourful oasis hidden behind a big, protective wall, filled with rare and endangered species from around the world.

“She was a superb horticulturist,” said Douglas Justice, longtime friend and Associate Director at UBC Botanical Gardens. “If someone wanted to see a particular plant and they didn’t know where to find it, if it wasn’t at UBC Botanical Gardens and Van Dusen Gardens didn’t have it, you could probably find it at Darts Hill.” Botanists especially appreciate her garden because many of the trees and shrubs are now mature, making studying them a full and rich experience.

To support the ongoing care of the garden, which has been entrusted to the care of the City of Surrey in partnership with the Darts Hill Garden Park Conservancy Trust Society, Francisca and Edwin created an endowment fund that they placed into the care of the then newly-formed Surrey Foundation (now known as SurreyCares). In fact, the Foundation was created especially for their needs, to give them a way to support the garden’s care and enhancement for generations to come.

With her passing, Francisca has bequeathed a total of $1 Million to the fund: $200,000 during her lifetime, which has already funded a number of important projects, and now an additional $800,000, bringing her legacy fund to $1 Million. Over the next twenty-five years, this fund will generate a conservative income of about $1 Million, more if the markets are favourable, monies that will be granted out to care for the garden while keeping the original endowment intact. Over a century, her bequest will have quadrupled in size, granting out at least $4 Million to support the garden, still without touching the fund’s capital.

The Foundation that was created to help the Darts realize their vision for the community also provides a great – simple, and affordable – way for anyone in Surrey to provide legacy funds for causes they care about. Some funds are created to remember special people who have passed on; some funds are created to support a particular cause; some funds are established to support an organization’s own ongoing needs; and some people simply choose to contribute to the general community fund managed by SurreyCares, which provides grants annually to support contemporary causes and to meet current needs. In addition to growing a beautiful garden, the Darts also planted a seed that will mature to become a valuable community asset as more people begin to take advantage of our services both to donors and to charities.

If you wish to explore how we can help you remember a loved one or support a cause you care about long-term, please contact us at info@surreycares.org, and we’d be happy to have one of our volunteer professionals discuss the options with you and show you how setting up an endowment fund helps you multiply your community gift exponentially compared to present-time giving of the whole amount.

Thank you, Francisca and Edwin, for the two wonderful legacies you’ve left to our community: a garden and a community foundation.

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